Constitution and By-Laws of  The ASCFC, Chapter 12 of the ASC Inc.


TABLE OF CONTENT

Standards, Constitution and By-laws of The ASCFC Chapter 12. 1

STANDARDS  3

I.  FORWORD

II.  AMERICAN SINGERS CLUB HISTORY.. 3

III.  DEFINITION OF THE AMERICAN SINGER CANARY.. 4

CONSTITUTION.. 5

Article I: NAME.. 5

Article II: OBJECTIVES. 5

Article III. MEMBERS. 5

Article IV. DIRECTORS. 6

Article V. OFFICERS. 6

Article VI:  OFFICER DUTIES. 7

Article VII:  SUSPENSION AND EXPULTION.. 7

Article VIII:  ROSTER.. 8

Article IX:  DUES. 8

Article X: FISCAL YEAR and MEETINGS. 8

Article XI: VOTING.. 9

Article XII:  AMENDMENTS. 9

BY-LAWS. 10

Article I:  MEMBERSHIP. 10

Article II: APPOINTED OFFICERS. 10

Article III: CLUB MEETINGS. 10

Article IV: DUES. 11

Article V: CLUB NEWSLETTER.. 11

Article VI: CLUB WEBSITE.. 12

Article VI: AMENDMENTS. 12

APPENDIX A

.. 12

Revision History and Record of Amendments

 

STANDARDS

 

      I.            FORWORD

The American Singer Canary Fanciers (ASCFC) is a Canadian Southern Ontario based American Singer Canary bird club created as a non-profit Organisation and devoted to the American singer Canary Fancy. ASCFC club was established and it is active since 2016.

In presenting the STANDARDS with the CONSTITUTION and BY-LAWS the ASCFC gives you this Information in order that a uniform procedure may result in all shows where the American Singers Club, Inc. awards its Patronage.

This data is for members to acquaint them with the fundamental ground work of raising a winning strain of American Singer Canaries and to inform them what is to be expected of their exhibits at shows. Our rules given here are easy to understand and to carry out.

The following pages include our Constitution and By-Laws written so everyone can easily find answers to their problems and refer to them from time to time without writing to our Officers for advice.

Your ideas, as a chapter member, would help us as a group and greatly enrich the American Singer fancy.

This 2016 printing was edited by Arben Bebeti, based on the American Singer Club Inc. BY-LAWS.

    II.            AMERICAN SINGERS CLUB HISTORY

The American Singers Club (ASC) was founded in 1934 in Milton, Massachusetts. The Club was started by a group of eight women breeders whose goal was to create the ideal pet canary for American homes and to develop a standard for competition. The first birds were exhibited in the Boston Show of that year. The name American Singer was adopted by vote of the members after this first show.

The American Singers Canary breed has been standardized and is the only American bred Canary known as the American Singer Border-Roller Type Songster.

American Singer is a copyrighted name and only birds bred to the standards and banded with closed, registered American Singer Bands are Genuine American Singers and can legally be called American Singers.

Primarily, the American Singer Canary is bred for song, but should be attractive also and in competition, there are points awarded for condition and conformation as well as for freedom of song and rendition. The ideal bird should have a free and harmonious song, which is pleasing to the ear, neither too loud nor too harsh, with a good variety of notes.

The members definitely adopted the method of breeding Border to Roller in 1942, but this same method was already in use by most of our members in 1935 on through the years. Our Model and 100 Point Score sheet was accepted in 1943 along with instructions for Judges and are used at all shows where American Singers are shown; only Official Judges may be used where the American Singer Club, Inc. gives patronage.

During song competition, an individual bird can earn up to 10 points for Freedom of Song, up to 60 points for Rendition of Song, up to 20 points for Conformation of Body and up to 10 points for Overall Condition for a maximum of 100 points.

Currently, “American Singers Club, Inc.” has many chapters throughout the United States and Canada.

  III.            DEFINITION OF THE AMERICAN SINGER CANARY

The American Singer Canary is a Song Type Canary bred for the first time in the United States by a systematic plan, known as the blending of Roller to Border Fancy over a period of years to produce a Canary that has an outstanding free harmonious song, pleasing to the ear, neither too loud or too harsh, with plenty of variety and a beautiful shape or type not over 5 3/4 inches long with tight feather that will please the average home lover of canaries.

CONSTITUTION

Article I: NAME

Section 1: The name of this organisation shall be the AMERICAN SINGER CANARY FANCIERS CLUB. Inc. Abbreviation shall be ASCFC.

Section 2: ASCFC is Chapter 12 of the American Singers Club, Inc., the national body governing the American Singer hobby.

Article II: OBJECTIVES

The objective of ASCFC is in the promotion of owing, caring and breeding American Singers Canaries by both members and the public, the encouragement of research, the dissemination of information, the sponsorship and encouragement of exhibiting, the acquiring and maintenance of a library and reference material relating to our objects and the maintenance of a Website.

Article III. MEMBERS

Section 1:  Membership shall be open to any adult person interested in the objectives of the Club. Members can be elected by the Board of Directors upon written application and subject to the provisions of the By-Laws.

Section 2:  All members have full voting privileges. Couples or entire family may join the club as one joint member, but they will be allowed to cast one vote. Individual family members may be elected or appointed to office.

Section 3:  All new members shall receive a membership card and a copy of the Constitution and By-Laws.

Article IV. DIRECTORS

Section 1: The affairs of the Club shall be managed and controlled by the Board of Directors in accordance with this Constitution and the By-Laws subject to adopted motions or resolutions by the members at regularly scheduled meetings of the Club.

Section 2: The Board of Directors shall consist of three officers and two members. Directors should not hold any Officer position with another ASC club and are elected at the annual meeting.  The Directors will be elected for a term of four (4) years and will be listed with a year after their name indicating when their term of office expires.

Section 3:  The Board of Directors shall temporarily fill until the next annual election any vacancy that may occur on the Board by a majority vote of Directors present at any board meeting.

Section 4: The Board of Directors will appoint designated appointive officers.

Section 5:  The Board of Directors may be convened by the President or written application by any three members of the Board.

Section 6: The Board of Directors by a vote of four may replace any officer or appointive officer for inaction or other cause

Section 7:  Four members of the Board of Directors shall constitute a quorum.

Article V. OFFICERS

Section 1: The elected officers must be American Singer Breeders, members of ASCF Club, Inc. The officers shall consist of a President, Vice President and Secretary/Treasurer. Each Officer shall be elected with a simple majority by the membership. Officers can hold more than one position, if no one from the members will be able to take that position, but can only cast one vote.

Section 2: The term of office is four years, beginning on 1 January and end on the last day of December of fourth year of their term. In December of election year, a meeting shall be held to nominate new officers.  Any member can nominate or serve as an officer.  Nominations for officers shall be raised by the members at the December meeting.  After the meeting, the secretary shall send (through email or mail) written officer ballots to every member.  Members will have two weeks to return their ballots to the secretary and to President (through email or mail) who will notify the candidates of the results and announce the new officers to the membership.

Section 3:  Any officer may seek as many terms as they see fit. However the President may only serve other consecutive term with a simple majority of the vote. In order to seek a third or more consecutive term a vote of 75% of all members is necessary.

Section 4:  If an officer (other than a president with a sitting vice president ready to assume the post) resigns, or otherwise leaves before completing a term, the remaining officers shall nominate a replacement and bring the nomination to the vote of the attending membership at the next meeting.  No written ballot or full membership election is required for mid-term replacements.

Section 5:  The appointed officers are Assistant Treasurer, Show Manager, Awards Manager, Show Catalog Editor, Newsletter Editor, Website Manager and Librarian.

 Article VI:  OFFICER DUTIES

Section 1: President.  The president shall guide the activities of the club, and serve as the primary chapter spokesperson and the club’s liaison on any outside or affiliate organization. The president shall chair club meetings and ensure that the rules and regulations are enforced, and also the will of the majority is carried out.  The President shall not vote on issues which come before either the Board of Directors or the entire membership except in situations where there is a tie. The President on behalf of the club shall execute all contracts and other legal documents. The President shall exercise general supervision of the other officers and the business of the club.

Section 2: Vice President.  The Vice President shall preside over meetings whenever the President is not able to do so.  Should a President resign or otherwise be unable to fulfill his obligations, the Vice President shall assume the office of President for the remainder of that term.

Section 3: Secretary/Treasurer.  The Secretary shall keep a record of members’ names, addresses, club affiliations and band numbers.  The secretary shall take minutes at meetings and make them available to members upon request.  The secretary shall mail or authorize the mailing of materials for the chapter. The secretary shall archive all important records of the chapter.  The secretary shall manage the written ballot process.     The treasurer shall maintain a bank account in the chapter’s name and manage all deposits and disbursals from the account. He shall be authorized to pay only such monies as are agreed upon by the Board of Directors. The Treasurer shall report the items of income, expense and the current balance at each meeting. The Bank account of the club should be joint account under the name of the President and the Secretary/Treasurer and both officers should have same rights over this bank account.

 

Article VII:  SUSPENSION AND EXPULTION

Section 1:  Suspension of membership occurs with non-payment of dues. Suspensions are lifted when dues are paid. Renewals are due by January 1st, and must be paid before March 1st to avoid suspension.

Section 2:  Any member of the club may be expelled for cause by vote of all Board of Directors. Expulsion of membership shall occur when an individual member violates the constitution and by-laws of the ASCFC or impedes the attainment of the stated objectives of this chapter.

Section 3: No reimbursement of dues shall be payable

Article VIII:  ROSTER

A roster of members will be maintained and made available only to the membership. Members may elect to not have their street address and/or phone number printed. Officers must be willing to have all contact information published in the roster and in the newsletter. The full address mailing list will only be available to officers and will not be given to outside organizations.

 Article IX:  DUES

Section 1:  Dues shall be payable by October 1st of each year.  Dues for a single membership shall be $20.00; dual/family membership shall be $30.00

Section 2:  Dues must be paid not later than January 1st of any following year.

Section 3:  Persons joining between after January 1st shall be considered paid through the following year.

Section 4:  Donations from members or benefactors shall be permissible.

 Article X: FISCAL YEAR and MEETINGS

Section 1: The fiscal year of the Club shall begin on October 1st of the current year and ends on September 30th  of the following year.

Section 2:  The annual meeting will normally take place at the Holiday Season in December of each year. In those years when there is to be an election, ballots will be sent to all members in reasonable time for them to be returned to the designated person by December 1st.

Section 4:  No meeting shall be held at which chapter business is conducted without informing all members of the time, place, and purpose of the meeting.

Article XI: VOTING

Section 1: To have full voting privileges, members must be in good standing (have paid the Annual dues), must be a member for more than one year and must be an American Singer Breeder.

Section 2:  Written ballots (through mail or email) requiring formal notification of all members shall be used for elections of officers (except for mid-term appointments), and for constitution and by-laws amendments. Ballots shall be distributed by and returned in two weeks to the Secretary by email cc the President or by mail and will open the mail containing the ballot only in the presence of President or another Officer. Secretary will count the official tally, report the results to the members and keep them for review upon request by any club member.  Ballots may be returned anonymously, but must not be a copy. 

Article XII:  AMENDMENTS

Section 1:  The Constitution and By-Laws shall be amended as the members see fit.  Any member may suggest a change by submitting a proposal to the president and Secretary in writing.  The president will then add the proposal to the agenda of the next scheduled meeting. Notice of proposed amendment must be present to the officers in writing one month before taking a vote.

Section 2:  If a majority of the members present at the meeting agree with the proposal for change, the president will solicit a volunteer to prepare official wording for the amendment to be completed prior to the next meeting.

Section 3:  Upon receipt of the revision, the secretary shall send the proposed wording to all members to seek their approval by written ballot in accordance with the voting procedures in Article VIII.  A two-third majority is required for the Constitution to be amended.

BY-LAWS

Article I:  MEMBERSHIP

Section 1: Active Members shall be individuals over 21 years of age elected to membership by the Board of Directors and have paid the annual dues. Active members shall have all privileges of voting and of holding office as provided in the Constitution and these By-Laws

Section 2: Dual Members shall be no more than two members of the same family unit over 21 years of age elected to membership by the Board of Directors and have paid the annual dues. Dual members shall but one vote between them and only one may hold any elected office.

Section 3: Affiliate Members shall be individuals over 21 years of age not eligible for Full or Associate membership but have interest in sharing information or like to support the Hobby of  breeding and showing American Singers and the ASCF club. Affiliate Members do not have the right of voting and of being part of any executive position of the club.

Article II: APPOINTED OFFICERS

Section 1: The President will nominate and the Board of Directors will approve members to hold one or more of the following positions: Assistant Treasurer, Show Manager, Awards Manager, Show Catalog Editor, Newsletter Editor, Website Manager and Librarian.

Section 2: The duties of the appointed officers shall be prescribed by the Board of Directors.

Section 3:  Appointed officers may not be voting members of the Board of Directors, though they will make reports to the Board of Directors and to General Meetings.

Article III: CLUB MEETINGS

Section 1: There will an Annual Meetings each year. Normally it will be held in December of each year. The date, time and place will be determined by the President. The purpose of these meetings is outlined in the Constitution.  The election of officers (if there is going to be election) will be conducted every other year at the annual meeting.

Section 2: There will be general membership meetings during the course of the year. The date, time and place will be determined by the president.

Section 3:  Prior to each general membership meeting there will be a meeting of the Board of Directors. These meetings are open to all members for information purposes only .However, there could be occasions when a Board of Directors meeting is closed.

Section 4: A quorum for the transaction of business of any meeting of this club shall consist of a majority of those members who have registered as in attendance.

Section 5:   The Order of Business shall be:

  •  Call to Order
  •  Approval of the minutes of the last preceding meeting.
  •  Report of the President
  •  Report of Elected  Officers
  • Report of Appointed Officers
  • Communications
  • Old Business
  • New Business
  • Adjournment

 

Article IV: DUES

Section 1: Dues of $20.00 per year for active members shall be payable at the first of each year, however, dues must be paid prior to accepting nomination to an office.

Section 2:.Dues of thirty ($30) per year for dual members shall be payable at the first of each year

Article V: CLUB NEWSLETTER

The club newsletter at a minimum shall inform club members of the following information: Officers names and contact information, new business, President’s message, Upcoming events including shows, schedule of meetings and articles relating to AS canary keeping raising and exhibiting. It will be published no less than 2 times per year –spring and fall.

Article VI: CLUB WEBSITE

The website is another means of keeping club members and fellow canary enthusiasts about the activities of our club.  At a minimum it will include club contacts and membership information.  It will include the most current information (dates and locations) about upcoming club events, activities and meetings.  It will include photo-essays of prior club events.  As a major outreach vehicle for the club, it will be kept up-to-date by the Website Manager.

Article VI: AMENDMENTS

The By-Laws may be amended by a two-thirds vote of the members voting either in person or by ballot. Information regarding amendments and ballots will be distributed by email or mail at least 30 days prior to the closing of the ballot. Both existing and proposed article and section changes will be emailed or mailed as well as timely appearance in the newsletter and on the web site.

APPENDIX A

Revision History and Record of Amendments

  • The draft first edition of the By-Laws was originally ratified by the members of ASCFC in September 7th, 2016.
  • The first edition of By-Laws was voted by members on November 10th, 2016
  • Changes for the fiscal year of the club were voted and approved by members on March 14th, 2017.